Terms & Conditions
The terms and conditions detailed below apply to all bookings made with The Scotsman Hotel, Edinburgh, whether via hotels website, direct with hotel/ central reservations or through an agent.
Book your bedroom direct and receive complimentary bottle of Prosecco in your room for arrival and save up to 15% on accommodation rates – this offer is only available on online bookings on www.scotsmanhotel.co.uk and is not available for bookings made via Central Reservations, at hotel reservations nor bookings on any other online booking channels. Bottle of complimentary promotional Prosecco cannot be replaced or swapped. The Scotsman Hotel, Edinburgh reserve the right to withdraw this offer at any time and without prior notice.
Arrival at The Scotsman Hotel
On arrival at The Scotsman Hotel please check in at hotel reception desk (on level 4) where our hotel reception team will be waiting to welcome you. You will be required to fully complete a registration card and fully prepay your accommodation before gaining access to your bedroom. Should you wish to charge any incidentals or additional items to your bedroom which may occur during your stay, a credit card is required to be provided to cover this.
We reserve the right to charge your credit or debit card for any damage done to your room during your stay or for any items that are missing when you leave.
Check in and Check Out
Check-in time after 15:00 hours and Check out time before 11:00 hours
When your booking is completed you will be issued with a confirmation number. Please bring this confirmation number with you when you check in together with a payment card that you booked with as proof of identification.
Should a room have been booked in your name but you do not plan to stay, you must let our reservations team know in advance of the date of arrival so we can make the changes to allow a smooth check-in.
To avoid fraudulent transactions, bookings cannot be transferred without prior notice to the hotel and we can only allow check-in to a guest who booked the room online/ via our reservations team.
All rates are inclusive of Service and VAT at the current rate.
Best Available Rates are available until the day of arrival. These rates allow you to alter or cancel your booking up until 2pm on the day before arrival without charge. Amendments or cancellations made after 2pm on the day before arrival will incur a 100% charge of the first nights room charge.
Advance Purchase/ Non Refundable Rates are available 7 days or more before the date of arrival and are fully prepaid at time of bookings. Advance Purchase Rates are non-refundable and non-transferable.
Promotional and Special Offer Rates a part or full payment will be required to be paid at time of booking and this payment is non-refundable and non-transferable. Please refer to details on each offer.
For groups of 5 rooms or more (10 people plus) a 25% non-refundable deposit is required to secure the reservation and the remaining balance may be due 4 weeks prior to arrival.
Individual bookings over the value of £2000 booked on Best Available Rate will be required to pay a 25% non-refundable deposit to secure the bedroom.
Our promotional rates are a discount off our Best Available rate which can be cancelled up to 2pm the day prior to arrival. The promotional rates can also be applied to our advance purchase rates which are currently a 10% discount off our Best Available rate plus the promotional discount. The advance purchase rates are pre payable at the time of booking and are non-refundable and non-transferable.
If for any reason you cannot make it to stay, you will need to let us know no later than 2pm on the day before arrival. If you don’t let us know before this time, unfortunately, we will have to charge you for the first nights stay.
If you are on Advance purchase rates or promotional rates full prepayment is taken at the time of booking and your prepayment is non-refundable and non-transferable.
If you have booked your bedroom through an Agent the cancellation charges are the same as above however all amendments and cancellations must be processed through your agent, this cannot be done directly with the hotel.
Whist every effort will be made to carry out special requests, they cannot always be guaranteed.
With the exception of working dogs for disabled people, our hotel does not accept pets.
Please note all public areas and bedrooms are all non smoking, this policy allows us not only to meet legal requirements, but also to create a comfortable environment for all guests to enjoy.
Should we believe that guests have been smoking in bedrooms or any other part of the hotel, a Smoking Fine of £100 will be charged for a deep clean and they will also be asked to leave the premises.
Complaints or Comments
Any complaint or comment regarding a stay should be made in the first instance to the hotels duty manager at the time of your stay so that it can be resolved at the time.
In the event that the chosen hotel is not available, or in cases of force majeure the hotel reserves the possibility of accommodating the customer totally or partially in a hotel of equivalent category for the same type of services. Any additional cost of the room, transport between the two hotels remain the responsibility of the hotel.
Closure of Spa & Pool
Please note the Spa & swimming pool closed on 7th March 2017 and is no longer available for use during your stay at The Scotsman Hotel.
DEPOSITS/FULL BALANCE T&CS
- All monies received as a deposit payment toward a future reservation or event are subject to our company terms & conditions; any reservation cancelled 14 days prior to the date of the event will receive a full deposit refund. If cancellation occurs less than 14 days prior to the reservation date all monies paid will be non-refundable and are also non-transferable.
- Please note the above T&Cs are not applicable for all reservations from November 25th to December 31st. All reservations during the festive period are non-refundable and non-transferrable.
- Wedding and private events may have separate terms and conditions which can be found on the venue website.
- Minimum spends: all minimum spends are to be arranged prior to your event. all prices are inclusive of VAT. if you and your guests do not make the minimum spend, you will be asked to pay the difference up to the agreed minimum spend.
- Severe Weather Policy: In the event of a venue being unable to open due to severe weather, bookers will be contacted by individual venues to offer rescheduled dates within the subsequent ten days. Dates subject to availability. All other cancellations are bound by our standard terms and conditions. All guests must be available to be seated at the arranged time of booking. Failure to do so will result in loss of bookings and deposit paid.
Here at Scotsman Hospitality, we as a team promise to deliver an exceptional service for you and your friends, and we hope you agree. With that in mind, a 10% discretionary service charge will be applied to your final balance. We can assure you that this full amount will be distributed evenly between all of our employees who helped make your event a memorable one.
For our guests with food sensitivities, allergies, or special dietary needs: We prepare and serve products that contain all 14 major allergens. Although we and our suppliers take every care in preparing your meal, regular kitchen operations across our supply chain involve shared cooking and preparation areas, and food variations may occur due to ingredient substitutions, recipe revisions, and/or preparation at the restaurant. For these reasons, we cannot guarantee that any menu item will be completely free of allergens. If you have an allergy, please make this known to a venue manager at soon as you arrive at the venue.
All of our venues hold a challenge 25 policy. This means staff hold the right to request identification from those who look under the age of 25 – this is for purchases of alcohol or any item that has a legal age requirement. Service is refused if you cannot show one of the following; Passport, Drivers License or Scottish Pass Age Verification.